Words matter. In a remote work world, your email is your personality. If your email is full of redundancies and errors, you look careless.
Here are the 7 deadly sins of Indian corporate emails.
1. "Revert Back" / "Reply Back"
The Error: Redundancy. 'Revert' means to go back. 'Back' is unnecessary. Fix: Just say "Revert" or "Reply".
- Wrong: "Please revert back by evening."
- Right: "Please reply by evening."
2. "Myself [Name]"
The Error: Grammatically incorrect introduction. Fix: "I am [Name]" or "My name is [Name]".
- Wrong: "Myself Rahul from Accounts."
- Right: "I am Rahul from Accounts."
3. "PFA attached"
The Error: PFA stands for "Please Find Attached". Adding "attached" again is repetitive. Fix: "PFA the report" or "Please find the report attached."
4. "Discuss about"
The Error: 'Discuss' implies talking about something. 'About' is redundant. Fix: "Let's discuss the project."
- Wrong: "We need to discuss about the budget."
- Right: "We need to discuss the budget."
5. Using ALL CAPS
The Error: It looks like you are YELLING. Fix: Use bold for emphasis, never all caps.
- Wrong: "PLEASE SUBMIT TODAY."
- Right: "Please submit today."
6. "One of the friend"
The Error: Subject-verb agreement. It must be plural. Fix: "One of my friends." (One from the group of friends).
7. Informality with Seniors
The Error: "Hey [Name]" or "Hi [Name]" to a very senior person you don't know well. Fix: Stick to "Dear [Name]" until you have a closer relationship.
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